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Arolwg Cynllunio Blynyddol sy’n Canolbwyntio ar yr Unigolyn / Person-Centred Planning Annual Reviews

Annual Reviews

Contact – Jayne Hill

My working hours are:

Monday to Friday 8:40am – 3:40pm

I can be contacted on:  01686 627454 or

Email –


At Ysgol Cedewain we follow a Person-Centred Planning approach to the Annual Review Process.

This is a continual process of listening and learning about what is important to and for the person, now and in the future with family, friends and professionals working together to make this happen.

How families are involved

Person Centred Planning focuses on the child or young person, families have a valuable contribution to make. Using this approach, you are invited to tell your side of the story. All families have legitimate concerns about the provision and support for their children that should be acknowledged and addressed. Person Centred Planning encourages this. Person Centred Planning means being actively involved in building partnership based on families and professionals getting to know and trust each other. Person Centred Planning has been identified by the Welsh Government as an inclusive approach, which will be used to create Individual Development Plans for children and young people with Additional Needs.

Arranging the Meeting

Like your usual Annual Review, the meeting will be set up, and managed, by Jayne Hill (our Family Liaison co-ordinator) – or a member of the Senior Leadership and Management Team. Their role is to facilitate the meeting, this means to prepare for the meeting, and to make sure that everything happens smoothly on the day. They are referred to in this booklet as ‘the facilitator’. Before the Meeting The process of the meeting should be explained to the person, including their role in their meeting. Everyone should be informed of the time of the meeting and of the importance of being punctual. If the person has an existing plan from elsewhere, the information should be gathered to inform the review. The facilitator will check with the person how they want to communicate at their meeting and how they want others to communicate with them. Everyone should be informed that the meeting will be a Person-Centred Review and that it may be different to previous experiences.

Getting Started

It’s the facilitator’s job to:

  • Know that the venue is suitable before the meeting time
  • Make sure the room is ready before people arrive
  • Make sure the environment is comfortable
  • Make sure the person and their family/carers are there
  • Manage the meeting and make sure that everyone is able to take part and give their point of view · Stick to the process and ground rules
  • Ensure additional important information that emerges is recorded on the appropriate sheet
  • Record the action plan, including what, who & when
  • Use the person’s preferred method of communication e.g. pictures, photos, graphics

A review meeting following a person-centred approach will:

  • Ensure that everyone, including the person, has an opportunity to have their say
  • Ensure a visual record of what is being said is produced with no hidden agendas
  • Encourage people to add to each other’s comments
  • Stop people reading from impersonal documents or reports
  • Use other visual aids e.g. pictures or DVD’s to help the person understand more easily what is going on Who will be there?

The Person-Centred Planning meeting or review process brings together the people who care most about the person including those professionals who work closely with them. Whoever is facilitating the meeting will ask people to either say who they are and write their names on the boards, or invite people to write their names themselves.

At this point everyone will be invited to contribute their views at the same time, on all of the following headings:

What we like and admire…

This is the most important part of the review where everyone writes what they like and admire about the child/young person This is central to the PCP process, the One-Page Profile, and ultimately the development of the Individual Development Plan (IDP)

What is important to…

Everyone will record what is important to the child/young person here. This will include the things that the child/young person wants to happen in the future as well as things that are already happening

How to support…

Everyone will record what support they think is important for the child/young person here

Questions to ask/issues to resolve

This optional sheet is for anything that people are not sure about.

  • Things that are not happening for the child/young person
  • Differences of opinion between people involved in the child/young person’s life
  • Anything that doesn’t make sense
  • Anything we need to go away and find out about
  • Anything additional or different including things that need to be added

What is working?

From: The person’s perspective the family’s perspective Others perspectives e.g. School, Speech Therapist, or other professionals

What’s not working?

From: The person’s perspective the family’s perspective Others perspectives e.g. Staff, Social Worker, or other professionals

Action Plan

Once everyone has had an opportunity to contribute and record the relevant information, key important themes will be identified and added to the action plan

  • What needs to be provided?
  • Who will do it?
  • When will it be completed?
  • When will it be reviewed?

At the end of the meeting the facilitator will:

  • Ensure everyone is happy with the Action Plan and understands what will be done, by whom and by when
  • Ensure the Action Plan is sent to the Local Authority
  • Agree review dates